Reconcile card payments to your accounting
Reconcile Bancontact and CCV payouts against your accounting? I match the payout to your till on your existing SaaS, fees posted too. First look free.
Do you match your Bancontact and card payments against your accounting by hand every month? Then you know the problem: the payout on your bank statement never equals what your till showed, because the fee is already deducted and one payout often bundles several days or several terminals. That reconciliation is automatable. I match the payout from your provider (Bancontact, CCV, Worldline, Mollie, Stripe) to the till tickets or webshop orders behind it, post the fee difference to the right account, and set aside only what does not match for you to look at. You keep your terminal, your till and your accounting. I add the a la carte piece on top that does the reconciling. For owners who have better things to do than match bank statements.
Why does my Bancontact payout never match my till?
Because they are two different amounts. Your till shows gross sales per ticket. Your payment provider transfers the net amount, with the transaction fee already deducted, and often bundled: one payout covers two or three days, or several terminals at once. So someone has to work the payout on the bank statement back to the card transactions it covers, account for the fee, and post it. That is exactly the fiddly matching work nobody wants and nobody checks twice.
How do I reconcile card payments to my accounting automatically?
Not by replacing anything, but by putting one link in between. I pull the payout report from your provider, match each payout line to the till or webshop transactions it covers, and post the fee difference automatically to the right account. What lines up cleanly flows through. What does not match, a missing ticket, an off amount, a refund, I set aside with a flag on it. You review those few exceptions instead of reconciling every line by hand. That is not automating blindly, it is laying out the work so you only click through it and check it. You stay in charge.
Reconcile a CCV terminal in your accounting
A CCV terminal works the same way: transactions at the terminal get bundled and paid out via Worldline, with the fee deducted, in a payout that rarely lines up with a single till day. I pull the CCV payout report and place it next to your till tickets, so every payout is traceable to the transactions inside it. The transaction fees go automatically to the right expense account. So in your accounting you do not see one vague amount, but a reconciliation that holds up and that your accountant checks in a few minutes.
Reconcile payouts in Exact Online, Yuki or Octopus
The accounting system it lands in does not change the approach. Whether you book in Exact Online, Yuki or Octopus, the principle stays the same: the payout from your provider is matched to the underlying sales, the fee is posted along with it, and the gap between till revenue and what arrives on the bank is explained instead of estimated. I connect on top of what you already run. Your accounting package stays your base, I add what is missing: the link that ties the payout back to the sales.
Does this also work for Mollie, Stripe and a webshop?
Yes. A WooCommerce webshop that collects via Mollie or Stripe has exactly the same pattern as a physical till: the provider pays out in batches, with the fee deducted, and someone has to reconcile that payout against the orders inside it. I match the Mollie or Stripe payout to your webshop orders, post the fee, and flag anything that deviates. If you run both a till and a webshop, both go through the same logic, so your counter and your website are reconciled the same way.
Do I stay in control of the entries?
Yes. The automation matches and prepares, it decides nothing in your place. What lines up cleanly posts through. What is uncertain lands on an exceptions list for you or your accountant to review. For an accountant that is the difference between an amount they have to trust blindly and a reconciliation they check in a few minutes. You stay in charge, and differences stand out straight away instead of only at year-end.
What does it deliver?
Concretely: the monthly reconciliation holds up and no longer costs hours. Your accountant loses no time matching, so that shows up on their bill. And a gap between your till revenue and your payouts, a wrongly booked refund, a fee that suddenly runs higher, you see it straight away instead of only when you close the year. I will not give you a made-up percentage. What I do promise: the one task that leaks time every month, that manual reconciling, goes away. The same a la carte idea I first ran for my own business Tartelier, and then connected for a speciality food shop in Ghent.
Frequently asked questions
How do I reconcile Bancontact payments against my accounting?
The Bancontact payout lands as one amount on your account, with the fee already deducted and often several days bundled, while your till shows the detail per ticket. I pull the payout report, match each payout to the card transactions it covers, and post the fee difference automatically. What does not match I set aside, so you only review the exceptions instead of reconciling every line.
Why does my payout never match my till revenue?
Because the provider pays out net, with the transaction fee already deducted, and often bundles payouts across several days or terminals. Your till shows the gross amount per ticket, the bank shows the net bundled amount. The difference is the fee plus the bundling, and that is exactly what a reconciliation has to explain instead of estimate.
Can I reconcile a CCV terminal automatically in my accounting?
Yes. I place the CCV payout report (paid out via Worldline) next to your till tickets, so every payout is traceable to the transactions inside it. The transaction fees are posted automatically to the right expense account, and anything that does not add up lands on an exceptions list. So you see a reconciliation that holds up instead of one vague amount.
Do you work with Exact Online, Yuki and Octopus for reconciling payouts?
Yes. The accounting system it lands in does not change the approach: Exact Online, Yuki or Octopus, the principle stays matching the payout to the underlying sales and posting the fee along with it. I connect on top of your existing package and do not replace it. Your accounting stays your base, I add the link that ties the payout back to the sales.
Can I reconcile Mollie or Stripe payouts from my webshop?
Yes. A WooCommerce webshop collecting via Mollie or Stripe has the same pattern as a till: the provider pays out in batches with the fee deducted. I match the payout to your webshop orders, post the fee, and flag anything that deviates. If you run both a till and a webshop, both go through the same reconciliation logic.
Do I have to replace my terminal, till or accounting?
No. I am not a SaaS vendor and I replace nothing. You keep your terminal, your till and your accounting, I add the a la carte connector in between that does the reconciling. Your SaaS stays your base, I add on top what is missing.
What does it cost to have my card payments reconciled?
I work from 100 euro per hour, transparent and excl. VAT. The first look is free, no strings: I come and see how your payouts arrive today and tell you honestly whether a connector is worth it. Sometimes a small piece on top is enough, sometimes the leak is somewhere other than you think.
Recognise that? A payout that arrives as one amount, and someone reconciling it by hand every month. Let me take a look. The first look is free, no strings. Book a first look.