Hospitality: automate POS and webshop into your bookkeeping
POS and webshop that do not talk to your bookkeeping? I add the connector on top of your existing SaaS so the VAT is right from the start. First look free.
Does your hospitality business run on a till, a webshop and a bookkeeping system that each live on their own island? Then someone retypes invoices every month and your accountant straightens the VAT by hand. That is automatable. I connect your till and your webshop to your bookkeeping on top of your existing SaaS, so sales flow through and the VAT is right from the start. I do not replace your systems. I add the piece that makes them talk. For owners in hospitality who have better work to do than retyping.
How do I automate my hospitality bookkeeping?
You start at the leak, not at a new package. Usually it sits in two places: invoices someone retypes from the till tickets, and VAT that gets straightened by hand in the bookkeeping every month. I build the connector that pushes sales from your till and webshop through to invoices and entries, carrying the VAT correctly. You keep your till, you keep your bookkeeping. What gets added is the link in between, a la carte on what you already have.
My till, my webshop and my bookkeeping do not talk to each other
I see this pattern everywhere in hospitality and retail. On paper a tidy chain: the till, the webshop, the invoicing, the bookkeeping. In practice they do not really talk. Someone exports, someone retypes, someone reconciles. That same little task eats too much time again every week, and the error slips in exactly where you do not see it. The fix is not a migration. It is a connector that sets up the work and keeps you in control.
The example I ran myself: Tartelier
Tartelier is my own quiche shop and tearoom in Astene, Deinze. Behind the counter ran three systems: the Lightspeed till, invoicing in Lucy, bookkeeping in Yuki. First I retyped the invoices by hand from the till tickets, then my accountant straightened the VAT in Yuki every month, because it came in double-booked. So I built the chain so sales flow through and the VAT is now right from the start, no more double entries, nothing left to straighten. That same pattern I now connect for other businesses, on their own systems.
Reconcile card and cash takings against your bookkeeping
This is the other pattern I run into often. The payout from your payment provider, Bancontact or Mollie, lands as one lump sum in your account. Your till shows the detail per ticket. Someone sits matching the two by hand, plus the transaction fees. That is automatable: match the payout to the tickets, and post the difference, the fees, automatically. And the cash difference that is left, you see at a glance instead of working it out. No more spreadsheet that only one person can work with. The reconciliation runs through, and what is left you check instead of doing.
Connect my webshop to my bookkeeping
A WooCommerce webshop or another webshop next to your till means a second stream of sales that has to land somewhere. Without a connector you retype those orders or import a file that does not carry the VAT correctly. I connect your webshop to the same chain as your till, so orders, customers and products flow through into your bookkeeping. One source of truth, no double entry, the same VAT logic for your counter and your website.
Which systems do you work with?
I work on top of what you already run. On the till side Lightspeed and other POS systems. On the webshop side WooCommerce and other webshops. On the accounting side Yuki, Octopus, Exact Online. And the middle layers where they make sense: Chift and CodaBox for the accounting link, Bancontact and Mollie for the payments. The principle stays the same: your SaaS stays your base, I add on top what is missing. No reason to replace your till or your bookkeeping. Often good reason to put an a la carte piece on top.
Do I stay in control of the entries?
Yes. My way is not to automate blindly, but to set up the work as something you click through. At each step you see what happens, you confirm, and the dull groundwork is already done. You stay in charge of your invoices and your bookkeeping. For an accountant that is the difference between something they have to trust blindly and something they can check in a few minutes instead of hours.
What does it deliver?
Concretely: less work someone has to do by hand, and fewer hours your accountant spends straightening things. The VAT is right from the start, so there is nothing left to correct each month. The time that used to go into retyping and reconciling goes back to your customers. I will not give you a made-up percentage. What I do promise is that the one task that leaks time every week goes away.
Frequently asked questions
How do I automate my hospitality bookkeeping in Belgium?
You start at the leak, not at a new package. Usually that is retyping invoices from the till tickets and straightening the VAT by hand every month. I build the connector between your till, your webshop and your bookkeeping on top of your existing SaaS, so sales flow through and the VAT is right from the start. You keep your systems, I add the link between them.
Can I connect my POS and webshop to my bookkeeping without replacing everything?
Yes, that is exactly the starting point. I am not a SaaS vendor and I do not replace your till or bookkeeping. I build the connector a la carte on top of what you already run, whether that is Lightspeed, WooCommerce, Yuki, Octopus or Exact Online. Your SaaS stays your base, I add on top what is missing.
How do I reconcile card payments against my accounting in Belgium?
The payout from Bancontact or Mollie lands as one lump sum, while your till shows the detail per ticket. Reconciling that is automatable: match the payout to the tickets and post the difference, the transaction fees, automatically. The reconciliation runs through and you check the result instead of doing it by hand.
Why does my accountant double-book or straighten the VAT every month?
Usually because sales from the till or webshop come in two ways and the VAT is not carried correctly into the bookkeeping. Then someone has to correct it monthly. With a connector that carries the VAT correctly, it is right from the start and there is nothing left to straighten, the way I solved it for my own business Tartelier.
Do you work with Lightspeed, Yuki, Octopus, Exact Online, WooCommerce?
Yes. I work on top of those systems, not against them. On the till side Lightspeed and other POS, on the webshop side WooCommerce and other webshops, on the accounting side Yuki, Octopus and Exact Online, with Chift, CodaBox, Bancontact and Mollie as middle layers where they make sense.
What does it cost to automate my hospitality admin?
I work from 100 euro per hour, transparent and excl. VAT. But the first look is free, no strings: I come and see where you lose time and tell you honestly whether it is worth it. Sometimes a small connector is enough, sometimes the leak is somewhere other than you think.
Do I keep control over my invoices and entries?
Yes. I do not automate blindly. I set up the work as something you click through. You see what happens at each step, you confirm, and the dull groundwork is already done. You stay in charge, and your accountant can check everything in a few minutes instead of hours.
Recognise this? A till, a webshop and a bookkeeping that do not talk, and someone straightening it every month. Let me take a look. The first look is free, no strings. Book a first look.