I jump between projects that have nothing to do with each other, every day. Everything I need to remember about them sits in one place, and that place is not my head. A folder of plain text files that my AI reads before every task and keeps up to date itself.
On an ordinary workday I jump from an accounting integration to a wine website, and from a till connection to a staff planner. Fifteen projects side by side, each with its own clients, decisions and half-finished ideas. All that knowledge used to live in my head. And it regularly leaked out of there.
A memory next to my head
Today everything I want to keep goes into one folder of plain text files. Every client, every decision, every lesson. Why we picked that approach on that one project. What a supplier promised last month. Which design got rejected, and why.
That sounds like a lot of discipline, but most of it happens by itself. An idea on the road goes in as a voice note on my phone and lands in that folder. After a work session, what was decided gets written down automatically. The only thing I really have to do is keep nothing in my head.
The AI reads along, and writes along
The difference is in who uses that memory. Before every task, my AI assistant, Claude, first reads the project’s notes. So it already knows what was decided, what is still open and why things are the way they are. I explain nothing twice. Not to myself and not to the machine.
It also works in both directions. What we learn while working, it writes back in itself. A deploy that once went wrong sits noted next to the project, with the reason attached. We don’t make that mistake a second time.
What that delivers
I can work today on a project I haven’t looked at in three weeks and be fully back inside it in five minutes. Clients never have to retell their context. Decisions from months ago come back with the reason attached. And when a project pauses and restarts later, nothing is lost.
And for you?
At companies we see the same problem, only bigger. The knowledge sits in heads, mailboxes and loose spreadsheets, and every question walks to the owner. How such a shared memory, call it a second brain if you like, looks for a company is what we’ll write about next. Want to talk about it in the meantime? Let us take a look. The first look is free and no strings attached.
